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Evidence Guide: MSL934003 - Maintain and control stocks

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MSL934003 - Maintain and control stocks

What evidence can you provide to prove your understanding of each of the following citeria?

Maintain and control stocks of materials or equipment

  1. Label, document and store stocks in accordance with relevant standards and specific safety requirements
  2. Follow stock rotation procedures to maximise use of stocks within permitted shelf life
  3. Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level
  4. Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate
  5. Initiate quality control sampling and testing procedures when appropriate
  6. Report stock problems outside own knowledge and authority limitations to relevant personnel
Label, document and store stocks in accordance with relevant standards and specific safety requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow stock rotation procedures to maximise use of stocks within permitted shelf life

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Initiate quality control sampling and testing procedures when appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report stock problems outside own knowledge and authority limitations to relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Order and receive materials and equipment

  1. Determine requirements of customers and suppliers using appropriate communication and interpersonal skills
  2. Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions
  3. Place and/or follow up approved orders using workplace systems and procedures
  4. Check condition of received goods and take appropriate action
Determine requirements of customers and suppliers using appropriate communication and interpersonal skills

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Place and/or follow up approved orders using workplace systems and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check condition of received goods and take appropriate action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain stock records

  1. Record all relevant details accurately using the specified forms/computer system
  2. Ensure that written information is legible and indelible
  3. File all records in the designated place
Record all relevant details accurately using the specified forms/computer system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that written information is legible and indelible

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

File all records in the designated place

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain a safe work environment

  1. Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel
  2. Minimise the generation of wastes and environmental impacts
  3. Ensure the safe collection of redundant/outdated stocks for subsequent disposal
Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Minimise the generation of wastes and environmental impacts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the safe collection of redundant/outdated stocks for subsequent disposal

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Maintain and control stocks of materials or equipment

1.1

Label, document and store stocks in accordance with relevant standards and specific safety requirements

1.2

Follow stock rotation procedures to maximise use of stocks within permitted shelf life

1.3

Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level

1.4

Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate

1.5

Initiate quality control sampling and testing procedures when appropriate

1.6

Report stock problems outside own knowledge and authority limitations to relevant personnel

2

Order and receive materials and equipment

2.1

Determine requirements of customers and suppliers using appropriate communication and interpersonal skills

2.2

Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions

2.3

Place and/or follow up approved orders using workplace systems and procedures

2.4

Check condition of received goods and take appropriate action

3

Maintain stock records

3.1

Record all relevant details accurately using the specified forms/computer system

3.2

Ensure that written information is legible and indelible

3.3

File all records in the designated place

4

Maintain a safe work environment

4.1

Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel

4.2

Minimise the generation of wastes and environmental impacts

4.3

Ensure the safe collection of redundant/outdated stocks for subsequent disposal

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Maintain and control stocks of materials or equipment

1.1

Label, document and store stocks in accordance with relevant standards and specific safety requirements

1.2

Follow stock rotation procedures to maximise use of stocks within permitted shelf life

1.3

Identify stock discrepancies and replace redundant or outdated stocks to maintain stocks at prescribed level

1.4

Identify and replace damaged/worn equipment or arrange for repairs or disposal as appropriate

1.5

Initiate quality control sampling and testing procedures when appropriate

1.6

Report stock problems outside own knowledge and authority limitations to relevant personnel

2

Order and receive materials and equipment

2.1

Determine requirements of customers and suppliers using appropriate communication and interpersonal skills

2.2

Determine demand for stock, taking into account peak and seasonal variations in stock usage and production conditions

2.3

Place and/or follow up approved orders using workplace systems and procedures

2.4

Check condition of received goods and take appropriate action

3

Maintain stock records

3.1

Record all relevant details accurately using the specified forms/computer system

3.2

Ensure that written information is legible and indelible

3.3

File all records in the designated place

4

Maintain a safe work environment

4.1

Use established safe work practices and personal protective equipment (PPE) to ensure personal safety and that of other laboratory personnel

4.2

Minimise the generation of wastes and environmental impacts

4.3

Ensure the safe collection of redundant/outdated stocks for subsequent disposal

Evidence of competence in this unit must satisfy all of the requirements of the elements and performance criteria, and include demonstration of:

accessing online databases and/or catalogues efficiently

following workplace procedures for predicting and/or determining demand for stock; and researching, ordering and receiving stock, materials and equipment

maintaining stocks of materials and equipment at prescribed levels for the work area, through regular inspections, timely ordering of replacement items and follow-up of late orders

performing quality control sampling and testing and rotating stock in accordance with workplace procedures

managing peak and seasonal variations in stock usage and production conditions

interpreting labelling information (lot number, batch and date) and material safety data sheets (MSDS) correctly

applying procedures for safe (manual) handling, storage and transport of stocks

completing and recording all stock records and documentation accurately

demonstrating effective communication and interpersonal skills when dealing with customers and suppliers.

Must provide evidence that demonstrates knowledge of:

terminology associated with ordering and storage of stocks

laboratory stock, product and service information relevant to job role

types of hazardous chemical reactions and the rationale for recommended storage systems

workplace procedures and quality system requirements for stock control

codes of practice and regulations concerning the labelling, handling, storage and transport of stock relevant to job role

relevant hazards, work health and safety (WHS) and environment requirements.

Range Statement

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Standards, codes, procedures and/or workplace requirements

Standards, codes, procedures and/or workplace requirements include the latest version of one or more of:

Australian and international standards covering the requirements for the competence of testing and calibration laboratories; laboratory design and construction; laboratory safety; quality and environmental management; and labelling, storage, handling and transport of hazardous substances

national work health and safety (WHS) standards and codes of practice, national measurement regulations and guidelines, and national environmental protection measures

specific legislation, regulations, codes, guidelines, procedures and methods, such as Australian code of good manufacturing practice for medicinal products (GMP), principles of good laboratory practice (GLP), dangerous goods, animal welfare, Australian Quarantine and Inspection Service (AQIS) Export Control Orders and Import Guidelines, Australian Radiation Protection and Nuclear Safety Agency (ARPANSA), gene technology, and National Health and Medical Research Council (NHMRC)

workplace documents, such as standard operating procedures (SOPs); quality and equipment manuals; calibration and maintenance schedules; material safety data sheets (MSDS) and safety procedures; material, production and product specifications; production and laboratory schedules; workplace recording and reporting procedures; and waste minimisation and safe disposal procedures

customer database and supplier catalogues, customer-specific requirements/standards, internal/external stock orders and overdue actions

Workplace procedures

Workplace procedures include, but are not limited to, one or more of:

ordering, purchase and receipt of stocks

verification of temperature control for delivered and stored stocks (e.g. reagents containing enzymes)

organisation of compatible batch or lot numbers

storage of stocks, stock control and rotation of stock

quality control testing, monitoring of use by dates of standards and shelf life of reagents (e.g. DNA, enzymes, antibodies, radioisotopes and vitamins)

reporting non-conformances

Records

Records include, but are not limited to, one or more of:

current inventories, stock usage, orders and progress of orders

equipment servicing and repairs

quality control sampling, testing and stock rotation

Hazards

Hazards include, but are not limited to, one or more of:

electric shock

chemicals, such as acids and hydrocarbons

microbiological organisms associated with blood and blood products

radioisotopes

sharps, such as broken glassware

disturbance or interruption of services

manual handling of heavy boxes

fluids under pressure and industrial gas bottles

Safety procedures

Safety procedures include:

use of personal protective equipment (PPE), such as hearing protection, gloves, safety glasses, coveralls and safety boots

ensuring access to service shut-off points

handling and storing hazardous materials and equipment in accordance with labels, MSDS, manufacturer's instructions, and workplace procedures and regulations

regular cleaning of equipment and work areas

WHS and environmental management requirements

WHS and environmental management requirements include:

· complying with WHS and environmental management requirements at all times, which may be imposed through state/territory or federal legislation. These requirements must not be compromised at any time

· applying standard precautions relating to the potentially hazardous nature of samples

accessing and applying current industry understanding of infection control issued by the National Health and Medical Research Council (NHMRC) and State and Territory Departments of Health, where relevant